National Occupational Classification (NOC) 2011

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National Occupational Classification (NOC) 2011
Introduction

1242 - Legal administrative assistants

Legal administrative assistants perform a variety of secretarial and administrative duties in law offices, legal departments of large firms, real estate companies, land title offices, municipal, provincial and federal courts and government.

  • Illustrative example(s)

    • administrative assistant - legal
    • corporate law legal assistant
    • legal assistant
    • legal assistant - criminal law
    • legal secretary
    • litigation legal assistant
    • litigation secretary
    • real estate secretary

    All examples

  • Exclusion(s)

    • By-law clerks (See 1452 Correspondence, publication and regulatory clerks)
    • Court recorders (See 1251 Court reporters, medical transcriptionists and related occupations)
    • Paralegal and related occupations (4211)

  • Main duties

    Legal administrative assistants perform some or all of the following duties:

    • Prepare and key in correspondence and legal documents, such as deeds, wills, affidavits and briefs, from handwritten copy, shorthand and machine dictation using computers
    • Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
    • Schedule appointments, meetings and conferences for employer
    • Set up and maintain filing systems, utilizing knowledge of legal records and procedures and frequently controlling confidential materials and documents
    • Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information internally and with other departments or organizations
    • Determine and establish office procedures and routines
    • May supervise and train other staff in procedures and in the use of current software
    • May attend court, meetings or conferences to take notes, minutes and dictation
    • May perform other general office work as required including preparing financial statements.

  • Employment requirements

    • Completion of secondary school is usually required.
    • Completion of a one- or two-year college or other program for secretaries or legal secretaries is usually required.
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